This book is a practical guide to all areas of authorizations in SAP ERP Human Capital Management (HCM). Whether you’re implementing an authorization plan for the first time, redesigning a plan, looking for details about the general, structural, and context-dependent authorization checks, or you just want to learn about authorization roles in HCM components — you'll find the answers here.

All of the most essential reports are covered, along with useful tips regarding authorizations for customer-specific reports. And, it includes tips and critical success factors for effi cient troubleshooting after the go-live phase, as well as insights into solutions for selected problem areas to help you successfully manage your daily work with SAP ERP HCM (ERP 6.0). So, whatever questions, needs, or issues you have related to authorizations with SAP ERP HCM, this is the one resource you need.

Highlights

• Process-Oriented Authorization Concept
• General, Structural, and Context-Dependent Authorization Checks
• Authorization Roles in SAP ERP HCM Components
• Implementing an Authorization Plan
• Reports for the Authorization System
• Authorizations in Programming
• Troubleshooting
• Selected Problem Areas and Their Solutions

About the Author(s)

Martin Esch is a Managing Director of Projektkultur GmbH and has more than 15 years of experience in managing projects of IT-based HR management in the SAP environment.

Anja Junold has been working as an SAP ERP HCM Consultant at iProCon GmbH since 2002 and has gained a great deal of practical experience in numerous national and international projects.

Table of Contents

1 Process-Oriented Authorization Concept ... 21
... 1.1 ... Requirements for Authorization Concepts ... 22
... 1.2 ... Process Analysis ... 26
... 1.3 ... Role Definition ... 34
... 1.4 ... Naming Conventions ... 35
... 1.5 ... Critical Success Factors ... 38

2 General Authorization Check ... 41
... 2.1 ... Elements ... 41
... 2.2 ... Role Maintenance ... 43
... 2.3 ... Authorization Objects ... 60
... 2.4 ... Required System Authorizations ... 77
... 2.5 ... Customizing the Profile Generator ... 88
... 2.6 ... Period of Responsibility and Time Logic ... 94
... 2.7 ... Test Procedures (Infotype 0130) ... 99
... 2.8 ... Extensions ... 104
... 2.9 ... Critical Success Factors ... 113

3 Structural Authorization Check ... 115
... 3.1 ... Structural Authorization Check in Organizational Management ... 116
... 3.2 ... Maintaining the Structural Profi les ... 118
... 3.3 ... Function Modules ... 121
... 3.4 ... Transfer to Other Structures in SAP ERP HCM ... 123
... 3.5 ... Use in Personnel Administration ... 125
... 3.6 ... Assigning Structural Profi les to Users ... 126
... 3.7 ... Period of Responsibility and Time Logic ... 128
... 3.8 ... How the Structural Authorization Check Handles Nonintegrated Persons ... 133
... 3.9 ... Performance Optimization ... 134
... 3.10 ... Extensions ... 137
... 3.11 ... Critical Success Factors ... 140

4 Context-Dependent Authorization Check ... 141
... 4.1 ... Functionality ... 141
... 4.2 ... Setup and Maintenance ... 145
... 4.3 ... Other Context-Dependent Authorization Objects ... 148
... 4.4 ... Critical Success Factors ... 149

5 Authorization Roles in SAP HCM Components ... 151
... 5.1 ... Payroll and Subsequent Activities ... 152
... 5.2 ... Appraisal System ... 158
... 5.3 ... Position Budgeting and Control ... 160
... 5.4 ... Cross Application Time Sheet (CATS) ... 163
... 5.5 ... E-Recruiting ... 166
... 5.6 ... SAP Expert Finder ... 176
... 5.7 ... HR Administrative Services ... 178
... 5.8 ... Management of Global Employees ... 180
... 5.9 ... Manager's Desktop ... 181
... 5.10 ... Organizational Management (OM) ... 182
... 5.11 ... Performance Management ... 184
... 5.12 ... Personnel Administration and Time Management ... 190
... 5.13 ... Recruitment (Classic) ... 194
... 5.14 ... Shift Planning ... 198
... 5.15 ... Personnel Development ... 201
... 5.16 ... Human Resources Information System/Reporting ... 207
... 5.17 ... Personnel Cost Planning ... 211
... 5.18 ... Self Services ... 212
... 5.19 ... Travel Management ... 215
... 5.20 ... Training and Event Management/SAP Learning Solution ... 218
... 5.21 ... Summary ... 224

6 Implementing an Authorization Concept ... 225
... 6.1 ... Preparations in the System ... 226
... 6.2 ... Creating and Testing Roles ... 237
... 6.3 ... Transport ... 238
... 6.4 ... Documentation and Redesigning ... 241
... 6.5 ... Critical Success Factors ... 243

7 Reports for the Authorization System ... 245
... 7.1 ... Analysis of Users with Critical Authorizations ... 246
... 7.2 ... Overview of the Most Vital Authorizations of a User ... 250
... 7.3 ... Overview of all Authorization Objects of a User ... 251
... 7.4 ... Roles by Complex Selection Criteria ... 253
... 7.5 ... Assignment of Single Roles to Composite Roles ... 256
... 7.6 ... Additional Reports ... 257
... 7.7 ... Critical Success Factors ... 258

8 Authorizations in Programming ... 259
... 8.1 ... Authorizations in Reports Without Logical Databases ... 259
... 8.2 ... How the Logical Databases Handle Missing Authorizations ... 266
... 8.3 ... Enterprise-Specific Database with Own Authorization Check ... 267
... 8.4 ... Authorizations for Programmers ... 269
... 8.5 ... Downloading from Reports ... 270
... 8.6 ... Critical Success Factors ... 272

9 Troubleshooting ... 275
... 9.1 ... Troubleshooting in General Authorizations ... 275
... 9.2 ... Troubleshooting in Structural Authorizations ... 282
... 9.3 ... Troubleshooting in Context-Dependent Authorizations ... 284
... 9.4 ... Summary and Critical Success Factors ... 285

10 Selected Problem Areas and Their Solutions ... 287
... 10.1 ... Authorizations from Organizational Management (Schaeffler KG) ... 287
... 10.2 ... Starting Reports via Customer Programs (ThyssenKrupp Steel AG ... 292
... 10.3 ... Minimizing the Number of Roles and Decentralized Assignment (B. Braun) ... 295
... 10.4 ... Hiding Specific Fields in Infotypes ... 300
... 10.5 ... Supporting the Workflow with the Double-Verification Principle ... 302
... 10.6 ... Authorization-Relevant Switches in Queries ... 304
... 10.7 ... Transaction Variants ... 306
... 10.8 ... Summary ... 312

Appendices ... 575
... A ... Transactions for Authorization Management ... 315
... B ... Authorization Objects of the SAP HCM System ... 317
... C ... Authorization Switches ... 319
... D ... Business Add-Ins ... 321
... E ... Glossary ... 323
... F ... Recommended Reading ... 327
... G ... The Authors ... 329