Every company implementing SAP ERP Financials has use for the Accounts Payable (AP) component, but many never utilize it to its full capacity. This often leads to decreased return on investment and user fatigue. In this book, you'll find tools and strategies for avoiding this scenario by optimizing and enhancing your Accounts Payable implementation.

This book is the definitive, comprehensive guide to implementing, configuring, and enhancing AP for project managers, executives, technical leads, and end-users. Covering the configuration of every AP function, plus strategies for incorporating business processes, best practices, and additional SAP enhancements, this book provides the guidance and experience needed for maximizing and enhancing Accounts Payable.

From creating User-Exits and using BAdIs and BTE to best practices for managing and maintaining Vendor Master Data, this book provides finance professionals with everything they need to master Accounts Payable.

Highlights

• Vendor Master Data
• Invoice Processing
• Check Management
• Bank Transfer
• Logistic Invoice Verification
• Periodic Processing
• Withholding and Tax Reporting
• Authorization
• User-Exits, BAdIs, and BTE

About the Author(s)

Martin Ullmann is an SAP Integration/Project Manager with 13 years of experience working on implementations and upgrades. He has been presenting at the annual SAP Financials Conference since 2004, and has been writing for Financials Expert newsletter (published by Wellesley Information Services) since 2003.

Table of Contents

1 ... Vendor Master Data ... 23
... 1.1 ... Organization of Vendor Master Data ... 23
... 1.2 ... General Data View ... 27
... 1.3 ... Company Code Data View ... 38
... 1.4 ... Purchasing Data View ... 48
... 1.5 ... Vendor Master Configuration Steps ... 55
... 1.6 ... Vendor Master Data Transactions ... 63
... 1.7 ... Vendor Master Data Enhancements ... 67
... 1.8 ... Vendor Master Data Search Helps ... 80
... 1.9 ... Vendor Master Data Table Structure ... 80
... 1.10 ... Deleting Vendor Master Data ... 81
... 1.11 ... Vendor Master Data Reporting ... 81
... 1.12 ... Summary ... 82

2 ... Accounting Document Principles ... 83
... 2.1 ... Document Header ... 83
... 2.2 ... Document Line Item ... 89
... 2.3 ... Summary ... 92

3 ... Business Transactions in Accounts Payable ... 93
... 3.1 ... Invoice/Credit Memo Processing ... 93
... 3.2 ... Invoice/Credit Memo — Enjoy Transaction ... 94
... 3.3 ... Invoice/Credit Memo — General ... 104
... 3.4 ... Invoice/Credit Memo — Fast Entry ... 109
... 3.5 ... Invoice Entry Configuration Steps ... 111
... 3.6 ... Document Parking ... 113
... 3.7 ... Discount Methods ... 114
... 3.8 ... Alternative Payees ... 117
... 3.9 ... Recurring Entries ... 123
... 3.10 ... Account Assignment Models ... 128
... 3.11 ... One-time Vendor Invoices ... 132
... 3.12 ... New GL and Document Splitting ... 133
... 3.13 ... Enhancements ... 135
... 3.14 ... FI Substitutions and Validations ... 137
... 3.15 ... Summary ... 144

4 ... Logistic Invoice Verification ... 145
... 4.1 ... Three-Way Match Invoice Verification ... 145
... 4.2 ... Two-Way Match Invoice Verification ... 150
... 4.3 ... Non-Valuated Goods Receipt ... 151
... 4.4 ... GR-Based Invoice Verification ... 152
... 4.5 ... Invoice Entry Process with Transaction MIRO ... 156
... 4.6 ... Invoice Parking ... 160
... 4.7 ... Incoming Invoice Configuration ... 161
... 4.8 ... Special Functions During Invoice Entry ... 176
... 4.9 ... Delivery Costs ... 183
... 4.10 ... Stochastic Block ... 186
... 4.11 ... Tolerances ... 188
... 4.12 ... Release Blocked Invoices (MRBR ... 193
... 4.13 ... Enhancements During Invoice Entry ... 195
... 4.14 ... Evaluated Goods Receipt Settlement (ERS ... 199
... 4.15 ... Invoicing Plans ... 206
... 4.16 ... Consignment/Pipeline Stock Settlement ... 211
... 4.17 ... Invoicing Verification in the Background ... 212
... 4.18 ... GR/IR Account Maintenance ... 213
... 4.19 ... Invoice Overview ... 219
... 4.20 ... Invoice Display ... 220
... 4.21 ... Summary ... 220

5 ... Outgoing Payment Processing ... 221
... 5.1 ... Payment Method ... 221
... 5.2 ... Payment Method Supplements ... 234
... 5.3 ... Payment Terms ... 235
... 5.4 ... Payment Grouping ... 239
... 5.5 ... Payment Block Reasons ... 240
... 5.6 ... Summary ... 242

6 ... Manual Payment Processing ... 243
... 6.1 ... Post Outgoing Payments ... 243
... 6.2 ... Post Outgoing Payments + Print forms ... 250
... 6.3 ... Post Incoming Payments ... 254
... 6.4 ... Configuration Steps ... 254
... 6.5 ... Summary ... 255

7 ... Automatic Payment Processing ... 257
... 7.1 ... Payment Program Process Flow ... 258
... 7.2 ... Executing the Payment Program (F110 ... 259
... 7.3 ... Executing the Payment Program Periodically (F110S ... 275
... 7.4 ... Payment Program Configuration ... 275
... 7.5 ... Set Up Bank Determination for Payment Transactions ... 281
... 7.6 ... Enhancements ... 290
... 7.7 ... Summary ... 294

8 ... Check Processing ... 295
... 8.1 ... Check Management Configuration ... 296
... 8.2 ... Check Printing Program ... 300
... 8.3 ... Check Form ... 307
... 8.4 ... Check Management Transactions ... 310
... 8.5 ... Display Check Information ... 311
... 8.6 ... Change Check Information ... 312
... 8.7 ... Manual Checks ... 314
... 8.8 ... Void Checks ... 314
... 8.9 ... Reset Check Data ... 315
... 8.10 ... External Data Transfer/Positive Pay ... 315
... 8.11 ... Create Reference for Check ... 317
... 8.12 ... Summary ... 318

9 ... Bank Transfer ... 319
... 9.1 ... ACH Payments ... 320
... 9.2 ... Bank Transfer Using the Classic Payment Medium Program ... 321
... 9.3 ... Payment Medium Workbench (PMW) ... 330
... 9.4 ... Execution of the Payment Program for Payment Medium Formats ... 341
... 9.5 ... Prenotifications ... 342
... 9.6 ... Summary ... 345

10 ... Withholding Tax Reporting ... 347
... 10.1 ... Classic Withholding Versus Extended Withholding Tax Reporting ... 348
... 10.2 ... Migrating to Extended Withholding Tax Reporting ... 349
... 10.3 ... 1099-MISC Configuration Using Classic Withholding Tax ... 352
... 10.4 ... 1099-MISC Configuration Using Extended Withholding Tax ... 355
... 10.5 ... 1099 Interest Configuration ... 359
... 10.6 ... 1099-G Configuration ... 359
... 10.7 ... 1042-S Configuration ... 360
... 10.8 ... Vendor Master Data ... 361
... 10.9 ... Correction Programs ... 363
... 10.10 ... Generic Withholding Tax Reporting Tool ... 366
... 10.11 ... Summary ... 369

11 ... Use Taxes and VAT Taxes ... 371
... 11.1 ... Use Tax within the United States ... 371
... 11.2 ... VAT Taxes in Europe ... 377
... 11.3 ... Summary ... 380

12 ... Special GL Transactions in Accounts Payable ... 381
... 12.1 ... Down Payments ... 381
... 12.2 ... Down Payment Configuration Steps ... 386
... 12.3 ... Other Special GL Transactions ... 389
... 12.4 ... Summary ... 391

13 ... Document Reversals ... 393
... 13.1 ... Negative Postings ... 393
... 13.2 ... Reversal Reasons ... 396
... 13.3 ... FB08: Individual Document Reversal ... 398
... 13.4 ... F.80: Mass Document Reversal ... 399
... 13.5 ... FBRA: Reset Cleared Items ... 400
... 13.6 ... MR8M: Cancel Invoice Document in LIV ... 402
... 13.7 ... Summary ... 403

14 ... Open Item Management ... 405
... 14.1 ... Manual Vendor Clearing ... 406
... 14.2 ... Transfer with Clearing ... 411
... 14.3 ... Automatic Clearing ... 416
... 14.4 ... Summary ... 422

15 ... Periodic Processing ... 423
... 15.1 ... Interest Calculation ... 423
... 15.2 ... Foreign Currency Revaluation ... 428
... 15.3 ... Balance Carry Forward ... 431
... 15.4 ... Summary ... 432

16 ... Authorization Concept ... 433
... 16.1 ... SAP Authorization Concept ... 433
... 16.2 ... SAP Predefined User Roles ... 436
... 16.3 ... Authorization Objects in Accounts Payable ... 438
... 16.4 ... Line Layout Protection ... 442
... 16.5 ... Summary ... 444

17 ... Accounts Payable Reporting ... 445
... 17.1 ... Information System ... 445
... 17.2 ... Vendor Line Items (FBL1N) ... 446
... 17.3 ... Summary ... 453

18 ... Tables, Function Modules, and BAPIs ... 455
... 18.1 ... Tables ... 455
... 18.2 ... Function Modules ... 457
... 18.3 ... BAPIs ... 457
... 18.4 ... Summary ... 457

A ... Implementing a User-Exit ... 461

B ... Implementing a BTE ... 467

C ... Impl